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Time Capsule

2nd

OCT

2021

Castle Park, Colchester

2nd October

10:00 - 15:30

Registration deadline: 29th September

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Event information

To celebrate the history of our community and St Helena Hospice, we are burying a time capsule in our hospice garden for future generations to discover.

We'd love to include your special memories in our time capsule for later generations to discover. 

You can include a physical item such as a photo, letter, scarf, locket, or any memento that's special to you; or you can record an audio or video message on the day of our time capsule event (see details below) for inclusion in the time capsule - or both.

For each physical item you'd like to include in the time capsule, we ask for a suggested donation of £10 which could provide families who are in distress with expert advice and guidance over the phone from our 24/7 SinglePoint helpline.

For an audio or video message we ask for a suggested donation of £5. 

Any donation of £15 and over will automatically enter you into a prize draw to be at the small ceremony at St Helena Hospice when the time capsule is buried on Saturday 16th October 2021.

All the money raised from your donations will go towards helping ensure more patients and families can receive care, comfort and dignity right to the end of life, now and in the future. 

To reserve your space in the time capsule, please click the button below.
Reserve your space

Time capsule event 

On Saturday 2nd October we will host a time capsule event in Castle Park, Colchester, open to everyone. Join us as we step back in time and enjoy cream teas, retro sweets and music, and browse items from our pop-up vintage shop.

There will also be a short celebration service at 3pm in Castle Park to celebrate all of our treasured memories.

Prior to our event, if you have reserved a space in our time capsule, you will receive a brown gift tag for you to write a note about your item and what it means to you, so this can be included with your item in the time capsule to share your story. On Saturday 2nd October, you are welcome to come along to our event at any time to enjoy the day but you will need to bring your item and your brown gift tag during the time slot you choose when you register. We will have an audio/video booth at the event where you can record your message on the day too.   

For further information, please read our FAQs and T&Cs below. If these don't answer your question, please call us on 01206 931 468 or email fundraising@sthelena.org.uk 

Some ideas of items you could include are below:

  • Photo of your favourite memory, someone you miss and love or a family photo.
  • Photo book 
  • A letter from your past
  • A letter to future generations that will open the capsule
  • Coins/stamps
  • Small items of clothing, eg: Bow tie, Silk handkerchief/pocket square
  • A small book
  • A piece of jewellery
  • Tape or CD
  • Ticket stubs from a concert/festival
  • Newspaper article, current or from a day that means something to you.
  • Pin badge
  • Diary
  • Certificate
  • A small toy 
  • A small ornament
  • Your bucket list or one for someone else to do in the future.
  • A bag of messages from your family.
  • Baby shoes
  • Face mask to mark 2020
  • A piece of your favourite game 
  • Small drawing/piece of art
  • Print out of menu from your favourite restaurant.

All items must not be dangerous, perishable, toxic or flammable.  Anything breakable must be wrapped up by yourself before being placed in the plastic bag on the day. 

Frequently asked questions

What is the time capsule?
The time capsule is being created to mark in history where we are, to share the memories we have been a part of for families in our community and to ensure families can share their story with future generations.
How will St Helena Hospice raise money from this?

Anyone who would like to contribute an item to our time capsule will be asked to donate a suggested donation of £10. Anyone who would like to include a video or audio message in the capsule can record their message on the day of the event (2nd October) for a suggested donation of £5. We will also be making a profit from some of the stalls at the event in Castle Park.

 

What can I put in the time capsule?

Anything sentimental that you are happy to share such as photos, letters, or other small items. For a list of suggestions please visit our website. Your item must fit in a 9" x 14" clear plastic bag, this will be provided on the day. It must not be perishable, toxic, dangerous or flammable.

 

When can I put my item in the time capsule?

You can put your item in the time capsule on Saturday 2nd October 2021 at the event in Castle Park Colchester.

 

Is there a limit to how many items I can put in the capsule?

There is limited space within the time capsule but this event is on a first-come, first-serve basis, so make sure to reserve your space/s in our time capsule.

 

When is the time capsule being buried?

The time capsule will be buried on Saturday16th October 2021 at the Hospice in a small ceremony. There will be the opportunity to enter a prize draw to win the opportunity to be at the burial.

 

What do I need to bring with me on the day to say I have reserved my space?

We will have a list of names of everyone who has reserved a space in the time capsule, so you just need your item and some pennies to spend on the day on something sweet!

 

Can I have my item back once I have donated it?

Unfortunately not. Once your item has been donated to the time capsule, unfortunately we are unable to return this to you as it will be secured in the time capsule to ensure the capsule is water and air tight to protect all items inside. Please only donate items you are happy to include.

 

Can I post my item to you to be included if I can’t attend the event?

If you have made a donation and would like your item included in the time capsule, then yes please contact us on 01206 931 468 to find out where to send your item.

 

Do I have to have a connection with St Helena Hospice to be included in this?

No, you do not have to have a connection with St Helena Hospice in order to be part of our time capsule. We would like to share the stories of our community with future generations.

 

When will the time capsule be opened?

The time capsule will have a plaque where it is buried so that in years to come it can be dug up and opened. There is no time frame for when it will be dug up, however, the date will be on the plaque so future generations will know when it was buried and can decide when they would like to dig it up.

 

Will my item remain in the condition that I give it to you once dug up?

St Helena Hospice will make every effort to ensure all items are safely and securely placed in the air tight and water tight box. Each item will be individually packaged in a plastic zip lock bag which will be placed inside a metal box, which will be placed in a plastic geothermal box. These boxes are used to put electrical panels under water. Should any damage occur to your item St Helena Hospice will not be liable for any damage.

 

Why do I have to choose a time slot if the event is open to all?
Your time slot is the time you will be invited to place your item in the time capsule, not the time you can attend the event. However, should restrictions require us to change or cancel the event, we are planning this in a Covid secure way so that you are still able to place your item in the time capsule yourself.
Can I bring my dog to the event?
Unfortunately you cannot bring your dog to our event.  Dogs are not allowed in the top half of Castle Park and our event is being held in the Sensory Garden by Hollytree’s museum, at the top half of Castle Park. 

Terms and conditions

By using the St Helena Hospice time capsule website, you are agreeing to be bound by the following terms and conditions. St Helena Hospice reserves the right to update and change the terms and conditions from time to time without notice. Continued use of the website after any such changes shall constitute your consent to such changes. You can review the most current version of the terms and conditions at any time on this page.

1.
St Helena Hospice reserves the right to remove any items that do not fit within the guidelines of what can be put in the time capsule including dangerous, perishable or flammable items, or items that are too big.
2.
The time capsule used at the event on 2nd October 2021 will not be the capsule that is buried, and every item will be placed in the air tight and water tight capsule before burial.
3.
St Helena Hospice has made every effort to ensure the capsule is water tight and airtight; St Helena Hospice is not responsible for any damage that may occur to individual items once the capsule is buried.
4.
Any item that is breakable must be packaged carefully before being placed in a plastic bag and is being contributed with the understanding that St Helena Hospice is not responsible for any damages or breakages that may occur, although very careful handling of all items will of course take place to reduce the risk. 
5.
We may revise these terms and conditions from time to time to reflect any changes in relevant laws and regulatory requirements.
6.
St Helena Hospice reserve the right to move the time capsule once buried should this be required.
7.
Once your item has been donated to the time capsule campaign, unfortunately we are unable to return this to you as it will be secured in the time capsule to ensure the capsule is water and air tight to protect all items inside. Please only donate items you are happy to include.
8.
Subject to government guidelines relating to the Coronavirus, St Helena Hospice reserves the right to postpone or cancel the time capsule event on 2nd October 2021 and the burial on 16th October 2021.
9.
Subject to government guidelines relating to the Coronavirus, St Helena Hospice reserves the right to change event details and plans where required to adhere to social distancing regulations dependant on current restrictions.
10.
St Helena Hospice will contact you regarding the time capsule campaign. St Helena Hospice may also contact you occasionally by post to tell you more about our services and other ways you can help, including opportunities to donate, volunteer or fundraise.
11.
At St Helena Hospice, we’re committed to protecting and respecting your privacy in everything we do. If you’d like to know more about what we do with your personal information, please read our privacy notice – www.sthelena.org.uk/privacy. You can update your preferences or stop communications at any time by contacting us at enquiries@sthelena.org.uk or phone the fundraising Office on 01206 931 468.
 
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