a. These booking terms and conditions apply to everyone participating in St Helena's Walk to Remember, actual and virtual events, those who attend as spectators and upon entry you accept these terms and conditions.
b. There is no minimum age for participants to register. Anyone under the age of l8 must be accompanied by a registered adult who takes responsibility for them at all times throughout the events.
c. When entering more than one participant into an event, you are deemed the main registrant and will be sent all event communications. It is the main registrant's duty to send relevant emails to the supporters they signed up.
d. Whilst all care has been taken to prevent overgrown pathways or narrow walkways, it is recommended that suitable clothing is considered when walking i.e. stinging nettles, brambles etc.
Booking process, prices and payment
a. Registration is non-refundable and non-transferable.
b. Registration is required for all participants taking part including under 5yrs. (Windmills are available for participants 5 years and over)
c. Entry Fees are as follows: £5 per person 5yrs and over Under 5yrs are Free
d. The closing date for entries is Wednesday 6t h October at 12.00pm. (For Virtual event windmills will be sent but not guaranteed to arrive by Sunday the 10th October)
e. The Walk to Remember event is a St Helena event to raise money for St Helena. We ask that all sponsorship raised is for St Helena, please do not raise money for other charities, trusts or funds.
f. Any carer taking part to accompany a participant is required to register and pay in the same way as any other participant in order to be covered under St Helena's event insurance.
g. All funds raised from taking part in this event, including sponsorship will be allocated to general hospice funds to cover all St Helena services.
h. All participants taking part in Walk of Memories do so at their own risk. In no event shall St Helena Hospice be liable for any injuries, loss or damages whatsoever, including indirect, punitive, special, incidental or consequential losses connected with anyaspect of this event.
i. All participants are responsible for their own medical condition. If in doubt about your ability to finish the Walk to Remember or you have a medical condition that might affect your ability to participate, please consult your doctor prior to taking part in the event.
j. On no account are drugs or alcohol to be brought into the event site or consumed during the event. St Helena reserves the right to refuse entry to anyone we suspect is under the influence of drugs or alcohol.
k. Jogging or running is not permitted at the Walk to Remember event.
I. Dogs CAN take part in the event Walk to Remember.
m. Prams/Pushchairs are left to owner's discretion due to the fact the 7-mile route is entirely beach terrain, and 5-mile route includes fields and narrow country pathways.
n. Unfortunately, due to the nature of the terrain both routes are unsuitable for wheelchair users.
Changes to the event
a. St Helena cannot be held liable for any changes made to the event for safety reasons. Nor can we accept any liability for any changes made to the venue or date of the event.
b. St Helena reserves the right to alter the start time of the event at any time.
c. If St Helena cancels the event due to reasons beyond control such as snow, thunderstorms, natural disasters, terrorism. Entry fee will not be refunded.
d. Covid restrictions may mean we need to simplify the event and if necessary, all participants will be transferred to our Walk to Remember virtual event. This will be constantly reviewed, and updates will be sent.
Filming and photography
a. We may film or photograph participants and volunteers taking part or attending events and use such footage or photographs for commercial and/or fundraising use including, but not limited to advertising, publications, marketing material, merchandising, and other documents made available to the public; and for our sponsors/partners to publicise their involvement or association with the event. Please note, photos and videos may come from a wide range of sources (including spectators) and is sometimes not arranged by St Helena. If approached by a photographer or videographer and you do not wish to be filmed or photographed, please let them know. We do, however, reserve the right to usefootage or images supplied to us where you might be included.
b. No personal details (including names) of anyone under 18 years old will be used in any publicity materials without the written consent of their parent or legal guardian, but we may use images where children are incidentally included, e.g., the starting line.
a. The information you provide when you register will be shared only within St Helena. It will not be shared with anyother organisation or third party.
b. By taking part, you agree to St Helena contacting you via telephone, letter or email for any matter relating to your participation in this event.
c. St Helena may contact you occasionally by post to tell you more about our services and other ways you can help, including opportunities to donate, volunteer or fundraise. You can ask us to stop these communications at any time.
d. If you'd also like to hear electronically about our services and other ways you can help, including opportunities to donate, volunteer or fundraise for us, please complete the questions on the online sign-up form.
a. All participants taking part in Walk to Remember event do so at their own risk. In no event shall St Helena be liable for any injuries, loss or damages whatsoever.